Meetings Manager

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  • Meetings Manager

    Society for Cardiovascular Angiography and Interventions

    1100 17th Street Northwest

    Marketing, Nonprofit - Social Services

    Degrees Required:
    4 Year Degree

    Employment Type:

    Manages Others:


     Qualifications of the Meetings Manager

    • Bachelor’s degree.
    • Minimum of 4-7 years of experience in planning and managing conferences and events.
    • Demonstrated ability to work independently and deliver results.
    • Effective and productive relationship management and customer/stakeholder service skills.
    • Excellent project management skills.
    • Excellent written and verbal communication skills.
    • Association industry or nonprofit background is required, medical association experience is strongly preferred, but not required.
    • CMP certification is preferred, but not required. 

    Attributes of the Meetings Manager

    • Project manager. You are able to juggle multiple tasks, allocate and optimize resources, and manage timelines. You enjoy creating and implementing processes and procedures that uphold rigorous standards. You manage a task from start to finish.
    • Collaborative. You are able to confidently engage with staff at all levels to define needs and expectations. You are able to build consensus -- you work well with members, understanding their concerns and realistically managing their expectations. You give respect; you earn yours. You are grounded in our organizational values of sharing information and working cooperatively. You value working in a cohesive team environment where everyone works hard and relies on each other to pull it all together. You know how to take a good idea and partner with others so that it can benefit all interested stakeholders.
    • Exceptional communicator. You are known for your poise, tact, and diplomacy. You are comfortable in a social setting and able to confidently engage at all levels and across multiple stakeholder groups. You collaborate on projects and communicate results, and you are willing to listen and learn from others.
    • Problem solver. You have excellent critical thinking skills, dive into the details, and know when and what questions to ask. You understand the constraints other people face and how to implement a new program.
    • Business acumen. You have the ability to “come up to speed" quickly. You are knowledgeable on operations and the unique needs of targeted programs.
    • Strong initiative and judgment. You have good judgment and a thoughtful approach. You are sensitive to the challenges, goals, and varying needs of all stakeholders.
    • Ownership. You succeed in a team environment, work well independently, and carry your weight, learning from others and contributing in equal measure.
    • Service driven. You set the standard for meeting and exceeding expectations. You are responsive and committed. You are clear, tactful, and diplomatic about what’s realistic and what’s possible. 

    What’s Attractive to the Right  Meetings Manager Candidate?

    • The foundation for success is already in place; SCAI just needs the right person to build a legacy of success. You will have the chance to build a successful department with a lot to offer. What you bring to the table is vital to our ongoing success.
    • SCAI is an exciting and busy environment with a variety of meetings and programs where you will learn and grow your career.
    • SCAI is financially strong ($8.5 million annual budget) with a new executive director in place (an executive with a track record that includes a successful startup and three turn-around organizations).
    • SCAI’s staff are smart, collaborative, energetic, hard-working people who are committed to their work and delivering a solid work product.
    • You will get to work with a committed and caring volunteer base of cardiologists who want to make high-quality education happen and who enjoy getting into the details.
    • We offer highly competitive compensation and benefits.

    To Apply for the Meetings Manager position with SCAI: 

    You can apply online, or simply email your resume to Gina Schurman at [Click Here to Email Your Resumé] with "SCAI - Meetings Manager / 2017-2243" as the subject of the email.

    Internally this position is called a Senior Manager of Meetings. 

    Staffing Advisors is committed to helping our clients create a diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other basis protected by law. Some positions may require pre-employment screening potentially including a criminal background check, verification of academic credentials, licenses, certifications, and/or verification of work history.


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    Meetings Manager


    As the meetings manager, you will plan and execute logistics for two major conferences with approximately 1,700 attendees and several regional meetings, with approximately 100-300 attendees each. You will report to the senior director, meetings and will work in concert with senior meetings manager to ensure the smooth delivery of all of our meetings.  You will plan, coordinate, and manage all details to ensure seamless and professional events are delivered on time and within budget for our conferences, meetings, special events, and programs for the Society for Cardiovascular Angiography and Interventions (SCAI).  

    We will count on you to engage with and thoroughly understand the needs of our internal staff, conference attendees, sponsors, volunteers, and speakers. We are an association of about 25 employees with a meetings team of four. Your ability to collaborate with all of our departments is essential to ensure that logistics are effectively planned, executed, and that the inevitable changes are communicated to everyone involved.

    Efficiently managing timelines and coordinating meeting flow will be critical to success. Your ideas for efficiency will be appreciated and we will look to you to carefully document the process, noting what worked and what did not work so that changes can be implemented for future events. This role will provide you an excellent opportunity to take your organizational, communication, and project management skills to the next level. 


    Whether it is interventional cardiology's premiere event, SCAI's Annual Scientific Sessions, sharing knowledge at a worldwide gathering or smaller regional and specialized programs, or through online resources, SCAI is head and shoulders above the rest when it comes to offering diverse educational opportunities for interventional and invasive cardiologists. 

    The Society for Cardiovascular Angiography and Interventions promotes excellence in invasive and interventional cardiovascular medicine through education and representation, and the advancement of quality standards to enhance patient care. SCAI now has a membership of over 4,300 invasive/interventional cardiologists and cath lab team members. There are currently approximately 17 committees, which are open to all members. Focus areas for SCAI include establishing standards and guidelines for all aspects of cardiac catheterization and angiography, training, credentialing, safety, and quality assurance for cardiovascular procedures. 

    SCAI is committed to improving the quality of patient care for all patients of interventional cardiology. SCAI keeps up with ever-evolving advances in interventional therapies and educates members by developing education and guidelines and providing quality improvement tools critical for interventional cardiologists. 

    Responsibilities of the Meetings Manager

    • Plan, implement, and manage all of SCAI’s meetings and conferences to enhance member participation and education. Prepare master work schedules/timelines and oversee details for events that include hotel/convention center specifications, audio visual requirements, timelines, registration, abstracts, exhibition floor, sponsorships, satellite programs, food and beverage requirements, staffing schedules and assignments, and security issues.
    • Collaborate with internal departments to make sure the focus of each is coordinated into the overall plan.
    • Provide logistics to support a variety of meeting formats (open forum, discussion panels, presentations, live video presentations, etc.)
    • Communicate with all stakeholders on changes and update schedules and spreadsheets accordingly.
    • Take initiative in resolving on-the-spot difficulties as they arise.
    • Work with speakers on-site at events to ensure they have the equipment and materials needed to successfully present to audiences, including handling on-the-spot difficulties. Communicate with speakers prior to engagement ensuring they are well informed of the obligations and interests of our audience.
    • Work closely with Marketing and PR departments to oversee copywriting, design, and production for various materials related to programs including brochures and advertisements. Ensure all materials have a consistent visual identity, are accurate, maintain graphic standards, and are written in a professional style and tone.
    • Support the Education staff to develop, disseminate, and collect evaluation forms, survey instruments, and other forms of formal and informal feedback to determine SCAI’s success in meeting its educational program.
    • Document the process, make suggestions for improvements, and implement changes.
    • Travel to support the events is required.

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